When an expense is recorded, it most obviously appears within a line item in the income statement. The income statement shows the financial results of a business for a designated period of time. An expense appears more indirectly in the balance sheet , where the retained earnings line item within the equity section of the balance sheet will always decline by the same amount as the expense.
In addition, either the asset side of the balance sheet will decline or the liabilities side will increase by the amount of the expense, thereby keeping the balance sheet in balance. Here are examples of where the changes may occur:
In short, expenses appear directly in the income statement and indirectly in the balance sheet. It is useful to always read both the income statement and the balance sheet of a company, so that the full effect of an expense can be seen.