Payables clerk job description

Position Description: Payables Clerk

Basic Function: The payables clerk position is accountable for verifying proper payment approval, processing payments in a timely manner, and ensuring that discounts are taken.

Principal Accountabilities:

  1. Match supplier invoices to authorizing purchase orders and proofs of receipt
  2. Take all economical supplier discounts
  3. Obtain payment approvals for non-cost of goods sold invoices
  4. Enter all supplier invoices into the payables software
  5. Issue notices to suppliers regarding rejected invoice line items
  6. Process expense reports
  7. Process procurement card payments
  8. Notify managers when budgeted expenditure levels have been exceeded
  9. Issue stop payments and void checks
  10. Issue reminders to suppliers regarding uncashed checks
  11. Pay supplier invoices when due. This may include the following types of payments:
    • ACH payments
    • Check payments
    • Petty cash
    • Wire transfers
  12. Incorporate all applicable supplier credits into payments made
  13. Research supplier requests for payment
  14. Process value-added tax reclamations
  15. Monitor supplier W-9 form submissions
  16. Issue positive pay data to the bank
  17. Update the supplier master file
  18. Reconcile accounts payable to the general ledger

    Desired Qualifications: 3+ years of general accounting experience. Must be detail oriented and comfortable using computer-based accounting systems.

    Supervises: None