Bookkeeper job description

Position Description: Bookkeeper

Basic Function: The bookkeeper position creates financial transactions and creates financial reports from that information. The creation of financial transactions includes posting information to accounting journals or accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices. The bookkeeper also reconciles accounts to ensure their accuracy.

Principal Accountabilities:

  1. Purchase supplies and equipment as authorized by management
  2. Monitor office supply levels and reorder as necessary
  3. Tag and monitor fixed assets
  4. Pay supplier invoices in a timely manner
  5. Take all reasonable discounts on supplier invoices
  6. Pay any debt as it comes due for payment
  7. Monitor debt levels and compliance with debt covenants
  8. Issue invoices to customers
  9. Collect sales taxes from customers and remit them to the government
  10. Ensure that receivables are collected promptly
  11. Record cash receipts and make bank deposits
  12. Conduct a monthly reconciliation of every bank account
  13. Conduct periodic reconciliations of all accounts to ensure their accuracy
  14. Maintain the petty cash fund
  15. Issue financial statements
  16. Provide information to the external accountant who creates the company’s financial statements
  17. Assemble information for external auditors for the annual audit
  18. Calculate and issue financial analysis of the financial statements
  19. Maintain an orderly accounting filing system
  20. Maintain the chart of accounts
  21. Maintain the annual budget
  22. Calculate variances from the budget and report significant issues to management
  23. Comply with local, state, and federal government reporting requirements
  24. Process payroll in a timely manner
  25. Provide clerical and administrative support to management as requested

Desired Qualifications: The bookkeeper candidate should have an Associate's degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles. Preference will be given to candidates with a working knowledge of the _____ accounting software package.

Supervises: None

Related Courses

Bookkeeper Education Bundle 
Bookkeeping Guidebook