FUTA is an acronym for the Federal Unemployment Tax Act; it is a payroll tax paid by employers (not employees), and goes into a federal fund that pays the cost of administering the unemployment insurance and job service programs in all States; it also pays half the cost of extended unemployment benefits during periods of high unemployment.
A FUTA payment is calculated based on 0.8% of the first $7,000 of employee wages in each tax year (which is actually comprised of a 6.2% tax minus a 5.4% credit). Thus, the maximum amount of FUTA that an employer can pay per year for each employee is $56 ($7,000 x 0.008). If an employee earns less than $7,000 per year (which may be the case with a part-time person), then the employer never pays the $56 maximum. However, since most employees earn far more than $7,000 per year, employers typically incur this expense during the first few months of each calendar year, and pay no further FUTA for the remainder of the year.
FUTA is not the only unemployment tax that a company pays - there is also a significantly larger state unemployment tax charged for all employees.
If employees are not involved in the production of goods, then the employer should charge FUTA to expense in the period incurred. If employees are involved in the production of goods, then you can add this cost to products; by doing so, the employer will recognize the expense slightly later in the year, when the company sells the products and charges the related expense to the cost of goods sold. However, this is also a slightly more complex entry, and does not yield a significant difference in reported results over the long term.
The exact form of the journal entry used to record a FUTA liability will vary based on the terms used in a company's chart of accounts, but the basic format of the entry is:
|Payroll taxes payable||xxx|