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Payables Clerk Job Description

Position Description: Payables Clerk

Basic Function: The payables clerk position is accountable for verifying proper payment approval, processing payments in a timely manner, and ensuring that discounts are taken.

Principal Accountabilities:

1. Match supplier invoices to authorizing purchase orders and proofs of receipt
2. Take all economical supplier discounts
3. Obtain payment approvals for non-cost of goods sold invoices
4. Process expense reports
5. Process procurement card payments
6. Issue stop payments and void checks
7. Issue reminders to suppliers regarding uncashed checks
8. Pay supplier invoices when due
9. Research supplier requests for payment
10. Process value-added tax reclamations
11. Monitor supplier W-9 form submissions
12. Issue positive pay data to the bank
13. Update the supplier master file

Desired Qualifications: 3+ years of general accounting experience. Must be detail oriented.

Supervises: None